Winchester Area Newcomers Club By-Laws
ARTICLE I
Section 1: The name of the club shall be Winchester Area Newcomers Club (WANC).
Section 2: The Club was organized for the pleasure, recreation and/or social activities for its
members and to promote good fellowship. The club is available to anyone new to the area
or who has had a recent life-changing event.
Section 3: This club has a social, non-profit status and is tax-exempt determined by the Internal
Revenue Code under section 501(c)(7) and as such abided by the Internal Revenue Service. Dues
and contributions are not deductible by donors.
ARTICLE II
Section 1: Membership is open to all women newcomers living in the Winchester area or
women having lifestyle changes such as retirement. A prospective member may attend two club
functions as a guest. If a member in good standing moves from the immediate area, membership
may be retained by continuing to pay dues, provided there is no break in membership. Activities
are open to family members by invitation only.
Section 2: Membership will not discriminate based on age, religion, race, color or national
origin.
Section 3: Club members may not use the WANC membership directory information to promote
personal information or agenda and may not solicit at WANC club activities, meetings, by mail
or email.
ARTICLE III
Section 1: The amount, payment schedule and all other matters relating to dues (including the
deadline for payment of dues) shall be set by the WANC Executive Board. WANC membership
shall run from January through December. Any dues paid on or after September 1, will be
deemed applicable to the following membership year.
Section 2: Members whose dues are delinquent shall not be eligible to continue participation in
any Newcomer activity or function. Delinquent members shall be dropped from the WANC
directory.
Section 3: The financial (tax) year for the club shall run from January 1 to December 31.
Section 4: Any WANC member, who registers for an activity requiring non-refundable advanced
reservations and who does not cancel within the prescribed time, shall owe the registration
amount to the WANC Treasurer. Section 5: Upon dissolution of this club, all remaining assets will be distributed to one or more
recognized United States charities as approved by a majority of members at the time.
Section 6: The club shall be supported by membership fees and dues.
Section 7: All funds are to benefit the membership, as a whole, and not a single member of group
of members disproportionately. No member may be paid for services, either by direct payment or
indirect payment, such as a reduction in membership fees or dues.
ARTICLE IV
Section 1: The purpose of the WANC Executive Board is to conduct the business of the club.
The Board shall have the power to operate the business of the club in a prudent and careful
manner in accordance with the purpose of the club. The officers of the Board shall be President,
Vice-President, Membership Chairperson, Recording Secretary, Treasurer, Publicity
Chairperson, Activity Chairperson and Hospitality Chairperson. The WANC Executive Board
shall consist of the officers of the Board. All members of the WANC Board (whether voting or
non-voting members) shall be and remain members in good standing of WANC.
Section 2: The immediate Past President shall serve as President Ex-Officio for a term of one
year following completion of her term as President. The President Ex-Officio is a nonvoting
member of the Board.
The WANC Executive Board may appoint or remove such additional nonvoting members of the
Board as it deems appropriate. Such nonvoting members of the Board shall serve at the
discretion of the Executive Board. There are no mandatory term limits for such additional
nonvoting members of the Board.
Section 3: Terms of office shall be two years based on the calendar year January 1 through
December 31. If a qualified successor cannot be found, the Executive Board may approve an
additional one-year term for that position. No officer on the Executive Board shall serve in the
same office unless at least two years have elapsed following the completion of her last term in
that office.
Section 4: Should a need arise in order to complete a two-year term, The President may appoint a
replacement WANC Executive Board member with the Executive Board's vote of approval.
Such appointed officer shall serve out the remainder of the initial officer’s two-year term. If an
officer is appointed under this section during the first year of the initial officer’s two-year term,
then such appointed officer shall be subject to the term limits in accordance with Section 3
above. If an officer is appointed under this section during the second year of the initial officer’s
two-year term, then such appointed officer may serve for her own two-year term (and thereafter
will be subject to the term limits in accordance with Section 3 above).
Section 5: The WANC Executive Board shall meet as necessary, in order to coordinate activities
of the club. All members holding a position on the WANC Executive Board are expected to
make every attempt to attend all Board meetings. Section 6: Unless a quorum (one-half + one) of the voting WANC Executive Board are present at
a meeting, no business shall be conducted until such time as a quorum of the Board's voting
members are present. Adoption of a resolution by the WANC Executive Board requires the
approval of a majority of the voting members of the Board who are present at a Board meeting at
which a quorum is present.
Section 7: The President may accept proxy votes from voting WANC Executive Board members
either by mail or e-mail.
Section 8: The WANC Executive Board shall identify categories of authorized disbursements to
be made by the WANC Treasurer.
ARTICLE V
Section 1: The members of any activity group must be members in good standing of the
Winchester Area Newcomers Club.
Section 2: All activity groups are self-supporting, but the WANC Executive Board can use club
funds to schedule events to promote fellowship.
ARTICLE VI
Section 1: New Board members shall be presented at the January general meeting.
Section 2: The Executive Board will serve as the selection committee for prospective Executive
Board members based on qualifications for open positions and demonstrated commitment to the
club’s mission. Candidates may volunteer for advertised positions or be recommended by other
members to the existing Board.
Section 3: Prior to the October general meeting, the Executive Board shall review proposed
candidates and recommend a final slate, which shall be announced at the October general
meeting. A vote shall be taken on the Board’s recommendation at the November general meeting
which vote requires approval by a majority of the members present at such general meeting. The
new officers shall begin their term on January 1. If, for some reason, the schedule set forth
herein is not complied with, the Executive Board may take steps so that these provisions are
satisfied within a reasonable period of time.
ARTICLE VII
Section 1: The Executive Board shall vote on any proposed amendment to these Bylaws. If
approved by the Executive Board, such proposed amendment shall be submitted to a vote by the
members in accordance with this section. The proposed amendment shall be submitted in writing
to the members at least 30 days prior to the time that a vote is taken. Such written notice may be
distributed to the members in such manner deemed reasonable by the Executive Board, including
by email or other electronic means in general use. Such amendment to the Bylaws shall require
the affirmative vote of at least 2/3 or those members present at such meeting. Any reference to
the term ‘Constitution’ of WANC shall be deemed to refer to the Bylaws of WANC.
Revised 11/20/25